Jump to section: NYSED News/Updates
2024-2025 PreK Child Counts Reporting Guidance and Deadlines
The Office of Early Learning (OEL) has released the 2024-2025 PreK Child Counts Reporting Deadline and Guidance memo.
Please refer to this memo for guidance on ensuring accurate and complete data are reported. Errors in coding may result in a reduction in the district’s reimbursement amount.
All PreK student counts must be inputted monthly via the Student Information Repository System (SIRS). To calculate the final payment for the 2024-2025 program year, OEL will look at the data sets from October and March and select the higher of the two. The final data set will be pulled on March 12, 2025.
LEAs receiving SUFDPK funding are also required to input their child counts via the SED Monitoring and Vendor Performance System on or before the close of business on March 12, 2025.
Please contact your OEL Liaison at 518-474-5807 or OEL@nysed.gov with any questions.
Important Reminders from the NEW '24-'25 21st CCLC Timeline:
CORRECTED INFORMATION: Obtain grade report data for students in Grades 7,8, and 10-12 from partnering school district(s) in accordance with the prior-approved Partnership Agreement and submit completed GPA calculators to NYSED's SharePoint site by August 31, 2024. Programs required to submit GPAs should reach out to EMSC21stcclc@nysed.gov for further information. Review the Guidelines for completing the calculators and the recording of the June 18, 2024 training. Refer to the June 20, 2024 email from EMSC21stcclc@nysed.gov for more information. Contact your TARC promptly if your district’s schedule for releasing grades will not allow you to meet this deadline.
21st CCLC subgrantees must complete the MWBE 104G. The due date was July 31st. If you haven’t already, please complete and submit promptly to mwbegrants@nysed.gov. If you have any questions, please reach out to the MWBE office via email. Please do not reach out to the 21st CCLC Program Office.
Register and attend EZReports Grantee-level training August 15, 2024, 2-3:30 PM; strongly recommended for data managers.
Register and attend EZReports Site-Level Training August 29, 2024, 10:30 AM-12:00 PM; strongly recommended for data managers.
Ensure School Age Child Care (SACC) Registrations are current and sent to NYSED and Technical Assistance Resource Centers (TARCs) before programming can begin.
Enter summer 2024 program participation and activity data into EZReports by August 31, 2024.
Local Annual Evaluation Report (AER) is to be received by the subgrantee and NYSED by September 30, 2024. Local Evaluators complete the AER using the AER Template (MS Word document) and accompanying Evaluation Plan & Results Tables (MS Excel Workbook). Email a copy of the Year 2 AER and any corresponding documents to EMSC21STCCLC@nysed.gov. Obtain student outcome data from districts as needed for local objectives. If these records cannot be obtained in time for the Annual Evaluation Report (AER) deadline, please submit outcome information in an addendum.
Submit (Year 2) FS-10-F to Office of Grants Finance by September 30, 2024.
Ready information for Year 3 Strategic Planning. Synthesize and integrate recommendations and input gathered from Needs Assessment and/or the Support Services and Learning Needs Inventory, the Annual Evaluation Report, and the Internal Review processes into plans for next year. Communicate findings, celebrate successes, and share plans with the community and stakeholder audiences.
EZReports Guidance
EZ REPORTS TRAINING
EZReports Grantee-level training August 15, 2024, 2-3:30 PM; strongly recommended for data managers.
EZReports Site-Level Training August 29, 2024, 10:30 AM-12:00 PM; strongly recommended for data managers.
PD/Events
Mandatory Event for ROS
21st CCLC Technical Assistance Resource Center: ROS
SEPTEMBER 12TH AND 13TH: FALL CONFERENCE (ROS TARC)
We’ve listened to your feedback and have tailored our sessions to meet your program’s needs. Join us as we explore topics like Sustainability, Best Practices, Fiscal, EZ Reports and more.
As a reminder ATTENDANCE IS MANDATORY FOR ALL PROGRAM MANAGERS. Fiscal Coordinators, Evaluators, Data Managers, Site Coordinators, and other program staff are encouraged to attend.
EVENT DETAILS:
Date, Time, and Location:
September 12th (Optional Meet and Greet 5-7pm, Pasta Dinner served 5-6pm)
[Endicott Johnson Room]
September 13th, (Full Day Conference 8:45am - 3:45pm)
Binghamton University Old Union Hall, 4400 Vestal Pkwy E. Vestal, NY 13850
[Check-in, Mandala Room]
We encourage early registration to help streamline our planning and coordination efforts for a more efficient conference implementation.
We are excited to announce that the ROS TARC Fall Conference is right around the corner, and we are eager to celebrate the incredible work being done across our 21st Century Community Learning Center (CCLC) programs!
As part of our conference, we are hosting a special showcase to highlight the creative and impactful activities taking place in our out-of-school time programs. We would love to feature art, pictures, and videos that capture the essence and success of your programs throughout this year. CLICK HERE TO SUBMIT NOW!
Please refer to the guidelines below for submitting your materials:
Picture and Artwork Submissions
What to Include:
High-resolution photos
Captions: Description, Names of People (if applicable), Date, Age Group, Program Name
File Type: JPEG or PNG
File Size: 5-10 MB per photo
Naming Convention: ProgramName_EventDate_Description.jpg
Video Submissions
What to Include:
High-quality video
Title and Description: Title, Content Description, Date of Filming, Age Group, Program Name
File Type: MP4, MOV, MPEG
File Size: About 1 GB
Video Length: Up to 1 minute
Naming Convention: ProgramName_VideoTitle_Date.mp4
Mandatory Event for NYC
21st CCLC Technical Assistance Resource Center: NYC
SEPTEMBER 27TH: FALL CONFERENCE (NYC TARC)
The New York City TARC is excited to announce the upcoming 21C Fall 2024 Conference, which will be held on September 27, 2024, from 9 AM to 4 PM at the Borough of Manhattan Community College, located at 199 Chambers St, New York, NY 10007.
This mandatory, in-person event is specifically designed for all Program Managers, Fiscal Coordinators, Evaluators, and Data Managers, In addition, Site Coordinators, and other program staff are also encouraged to attend.
Please mark your calendars and ensure your team is prepared for this event. We look forward to seeing you there! Details agenda and logistics coming soon.
These are non-required events that may interest you:
Ongoing: Self-Paced Professional Development
The Resource Centers have partnered with Change Impact to offer a unique PD experience with Change Up Learning – an interactive online PD platform. Change Up Learning offers a variety of self-paced courses on relevant topics including Equity and Inclusion, Trauma-informed Practices, Positive Youth Development and more! These free courses are not mandatory, but available to support 21st CCLC subgrantees – and have been approved for New York State SACC credits. Create an account and access the growing library of courses by using the custom links below:
If you’re based in NYC, activate your account here.
If you’re based in the rest of NY state, activate your account here.
NYSED
Summer & Fall '24 (Various dates)
Summer and Fall 2024 Training Opportunities on Emergency Response Planning for New York Schools (Free!)
All K-12 school personnel involved in the development and implementation of safety plans are invited to attend various FREE training opportunities being held this summer. Capacity is limited.
Proposed Changes to Commissioner’s Regs 155.17:
Wednesday, August 7, 2024, 9:00 am (Virtual)
I Love U Guys Standard Response Protocol (SRP) and Standard Reunification Method (SRM) Full-day Train-the-Trainer Workshop (3 options available):
Tuesday, August 13, 2024, 8:00 am - 4:00 pm (In-Person at the Empire State Plaza Convention Center, Albany, NY)
Monday, September 30 & Tuesday, October 1, 2024, 8:00 am - 12:00 pm (Two-Day, livestream training session; must register for both days)
Conducting Trauma-Informed Drills:
Functional Annexes & Tabletop Exercises Workshop:
Please see flyer for training descriptions and other valuable resources. Questions may be directed to SafetyPlans@nysed.gov.
Aug 13-15 NTAC: New Leaders Academy
Aug. 13-15, 1-2:30 p.m. ET
Are you a new 21st CCLC program leader, or someone looking for a refresher on what it takes to run a successful 21st CCLC program? Join the 21st CCLC NTAC team for this three-part series, where we’ll share best practices and approaches for structuring your program from the ground up. You’ll have opportunities to interact with facilitators in real time, ask questions, and share your own successful strategies with others. Register now.
Aug 15: Network For Youth Success: Asking Purposeful Questions: An Overview
When: August 15th, August 22nd, and August 29th, 12:30 PM.
What does it mean to ask Purposeful Questions? Click2Science defines purposeful questions as well-placed questions that drive STEM experiences and design questions while helping learners understand what they should focus on, and where they should go next.
Join Dr. Lorena Harris to learn how to ask good questions with youth. This session will include two follow-up meetings to help you implement what you learn with coaching and feedback. The session will be conducted in Spanish.
The session will not count for OCFS training credit.
First, enroll in ACRES. This is no cost to you. Once you are logged in, sign up for this opportunity using the code NY373 PQ. Register by Wednesday, August 7th to ensure your spot!
Sept 27-29
Fall 2024 Teach to Lead Summit
Applications are now being accepted on a rolling basis for the Fall 2024 Teach to Lead Summit in Buffalo, New York on September 27-29, 2024. A benefit of Teach to Lead Summits is building relationships with the U.S. Department of Education, education partners, and innovative peers.
Teach to Lead Summits provide teams with collaborative planning time, skills development, and professional consultation to develop and refine innovative projects that can make a positive impact on educators and students in their schools, communities, districts, and states. The summit will convene teams of PK-12 educators from across the country who are focused on projects designed to improve the educator experience and strengthen the profession.
Questions can be sent to the Effective Educator Development (EED) Technical Assistance (TA) Center at eed-ta@aemcorp.com.
The NYS School Environmental Health Conference will be taking place on October 24, 2024, at the Holiday Inn Saratoga Springs in beautiful Saratoga Springs, New York.
The theme for this year’s free, full-day conference will be Climate Action in Schools: Prevention, Preparedness, Response, and Resilience.
School professionals including administrators, facilities managers, nurses, teachers, and others are encouraged to attend.
Questions may be emailed to the NYS School Environmental Health Program at school.environmental.health@health.ny.gov.
Resources
National Technical Assistance Center (NTAC): The Power of Self-Reflection and Daily Reflective Practices
Wearing many hats (or a big heavy one) day after day can weigh you down. It can feel like you hardly have time to catch a breath, much less engage in a meditation ritual. However, carving out time for self-reflection is vital for maintaining great leadership and educational practices. According to a resource from Walden University, self-reflection can be defined as taking time to think about your thoughts, behavior, motivations, and actions. In today’s fast-paced world, it can seem difficult to slow down and examine ourselves with intention. Don’t worry, though — this practice doesn’t have to mean adding another task to your to-do list! Let’s explore the benefits of self-reflection, and how you can integrate it into your everyday life:
Self-reflection is key for great leadership. With reflection, strong leaders become aware of their own strengths and weaknesses, sharpen their ability to adjust to new situations and information, and can set their own egos aside and view situations from a neutral perspective.
Educators also benefit from this practice! According to a study from the International Journal for the Scholarship of Teaching and Learning, reflection that requires educators to continually examine their own thoughts, perspectives, biases, and actions makes it easier for them to develop new knowledge and skills.
What could this look like for you as a leader? Try different self-reflection methods to see what works best for you. Maybe it’s taking a walk and recording your thoughts in a voice note. Does a certain time of the day or week work best? A short daily practice or a longer weekly practice? Digital tools or good ol’ pen-to-paper? Ask questions: What went well? What did I learn? Where could I improve? Acknowledge your strengths and weaknesses, and determine a course of action. Should you seek new skills? Become a mentor or mentee? Set new goals?
What could this look like for you as an educator? In an Edutopia article, an educator tells how she benefitted from just five minutes of daily reflection for the entire school year. What time of day did behavioral issues arise most frequently? What seemed to cause the most distraction? After you’ve asked yourself what problems occurred, move on to the next step: brainstorming solutions and looking forward.
Whether you’re leading an out-of-school time program or a student activity, reflection can support your professional growth and performance. “The 10 Pillars of Servant Leadership” in our downloadable Becoming a Leader Toolkit states that self-awareness and reflection are key to managing yourself and your relationships with others to keep the team moving toward their goals.
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School Mental Health Resource Training Center
The School Mental Health Resource & Training Center of New York State offers a range of comprehensive OST (Out-of-School Time) program resources designed to support students' mental health and emotional well-being. These programs provide targeted professional development for educators, administrators, and community partners, focusing on strategies for creating supportive environments and implementing effective mental health practices. Through workshops, training sessions, and resource materials, the center equips OST professionals with the skills to recognize mental health issues, foster resilience, and promote positive behavior among students. Check out their website to learn more!
The New York State Center for School Safety
Resources for Updating Safety Plans
Support in updating your District-Wide and Building-Level Plans
NYSED developed The Emergency Response Planning Video Series to provide information and resources to support your safety plan development.
Additional resources are available! Please see the Plan Development Resource Packet and visit our Safety Plans page for more information.
RESOURCES FROM THE READINESS & EMERGENCY MANAGEMENT FOR SCHOOLS (REMS) TECHNICAL ASSISTANCE CENTER
CLIMATE CONNECTION
Climate Connection is a series of briefs designed to provide information, resources, and practical strategies that link school climate and school safety. Please see the latest issue, June 2024, School Climate and Physical Safety, for a variety of low-cost or no-cost methods to collect data on your school’s physical environment.
Program Spotlights
The Community Impact & YMCA of the Twin Tiers
"The impact that Hinsdale's 21st CCLC program has on the community with our program is due to the various activities we have to offer that promote personal and social skills, as well as, problem-solving, self-control, self-esteem, and responsible decision-making.
We also instill the YMCA's four core values of Honesty-Caring-Respect-Responsibility on a daily basis."
Talent Galore at Little Flower 21CCLC
Little Flower 21CCLC held its annual Talent Show and Poetry Slam on Thursday, May 16. The show featured musical performances by singers, dancers, and instrumentalists, as well as original poetry and readings by students and student-staff collaborations.
Young Entrepreneurship at Oneida MS 21st Century
Oneida MS 21st Century after-school students spent months developing and creating food truck business proposals. The companies ranged from Latin Asian bowls to Wings n’ Thangs and a variety of Middle Eastern to gluten-free items. The young entrepreneurs developed the concepts, names, logos, menus, and pricing and designed the interior / exterior of their businesses on wheels. As a culminating experience, a local food truck stopped by and students ordered food items and interviewed the owner. The best part of this project-based learning was watching the students present their innovative business proposals and their passion that shined through their presentation.
Comprehensive Youth Development at Manhattan Comprehensive Night & Day High School
Clockwise from top left: BNY Mellon event; Deloitte Impact Day; VaynerX event; PVH legal panel; Goldman Sachs event; and PVH accounting panel.
Comprehensive Youth Development provides young people at Manhattan Comprehensive Night & Day High School with an introduction to the world of work while building job readiness skills so that they will be prepared for success. This spring, we collaborated with corporate partners and Board members to host workplace visits and corporate volunteer events where employees talked to students about career paths and worked with them individually on their job interview skills and résumés. These events included professional development sessions at Goldman Sachs and at Deloitte’s annual Impact Day, a Men’s Leadership event at BNY Mellon, PVH panels on legal and accounting careers, and a visit to VaynerX to learn about working in media.
Submitted by Remy Kirsch
Delicious Discoveries at BHS Counseling in Schools
CIS Hosts Inaugural Delicious Discoveries: A Culinary Adventure! Families gathered for a hands-on experience, mastering the art of crafting Pizzadillas, guacamole, and pico de gallo. A huge shout-out to our volunteer chef, Chef George, who brought expertise and passion to the kitchen. Heartfelt thanks to the incredible families who made this event a remarkable culinary journey.
Stay tuned for more delightful experiences with CIS!
A Year of Learning at Susan B Anthony (IS 238Q)
This was a year of learning experiences, social development, and a whole lot of fun! This year, our students and staff took on relationships that developed new levels of trust, support, and encouragement. We are so proud of the growth we all had this year. We aim to surpass this next year and all the years to come.
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